Ministry & Group Leader Guide

Information

Video Tutorials

Ministries

Emails

Texting (Not Yet Available)

Other Communications

Click on your photo or initials at the top-right corner of the screen to go into the “Me” screen.
To update your personal information, click on your name/photo at the top. This will take you to the “My profile & settings” screen. Click on each item to modify it. When done, click the Update link at the top-right of the screen.
- You may also update your personal photo from here. Click on the Pencil icon or the “Update Photo” link (at the top of the “My profile & settings” screen). Then upload a photo from your device.
For heads of households: to update your household information, from the Account screen, click on the photos or initials under the “My Household” section. It will take you to a listing of your household members. Click on each member of your household to update their information. Just like updating your own information, click on each item to edit it, then make sure to click the “Update” link at the top-right of the screen.
- Note: if you need to add or remove a household member, there is a link at the bottom of the page to contact us by email. We’ll be happy to help you out.

To choose what information to share on the church directory, click here.
There are options under “Directory Settings” for both your personal information and your household members’ information (if you are part of a household). Check each box to allow the directory to include that piece of information.
When ready, click the “Update profile” button at the bottom right of the page to save your settings and update the church directory.
To view your information and find others in the directory, click the “Directory” link within the app.

A brief walk through of all of the Church Center App features.

Watch

Planning Center University has a set of detailed video tutorials for you to view.

View

Quick video tutorials on all kinds of planning center tools

View

To a specific group (like a small group or team)?
- Use Groups (chat or email).
To a large audience (like your whole church or a specific segment)?
- Create a List in People → Send an email or post through Church Center.
To people registered for an event
- Use Registrations → Email attendees directly.
To a custom list that doesn’t fit the above
- Use Lists in People → Filter your audience and email them.

Notes:

People - Lists have access to send emails, in-app alerts, and text messaging. Email and Notifications are free, Texting is not.
Automations in People can send follow-ups and reminders.

To a specific group (like a small group or team)?
- Yes -> Create under Groups (auto-adds to Calendar)
- No ->
- Will it require registration?
  - Yes -> Start with registration and then it will autocreate an event, that you can then edit.
  - No -> Use Calendar (Book rooms/services)

Notes:

Is it for a large group?
- Yes -> Use Check-Ins for kids, volunteers: name badges, alerts, logs.
- Registrations and Services include built-in attendance tools.
- No -> Groups include attendance tracking for events and meetings.

Is it event related?

Yes -> Go to the event on the calendar, then under the Connections tab, click ‘Registrations’ and begin building your form.
No -> Go to People > Forms and build a form that will live forever.
Registrations - Includes attendee tracking and Check-Ins integration.
Lists can filter based on registration responses to help target follow-ups and communication.

People: Free database with lists, workflows, custom fields.
Automations: Trigger actions (emails, tasks).
Forms: Collect sign-ups and push data into People.
Publishing: Use Church Center for group/event visibility.
Giving: Track donations, integrate with donor records.
Workflows: Automate follow-up tasks like background checks, volunteer onboarding, or discipleship steps.